Privacy Policy

The Cubik (Glasgow) Ltd (the “Company”) by this Privacy Policy (the “Privacy Policy”) details how it will protect the security and privacy of personal information or data collected from you. The aim of the Privacy Policy is to enable you to understand what information we gather, how we use it and what we do to protect it. Our business is conducted in compliance with applicable laws on data privacy protection and data security with this policy applying to our own website www.thecubik.com, as well as any data the Company may collect across our subsidiaries, partnered, associated or affiliated sites. It addresses information provided to us when:  visiting our site (IP address, location)  consulting in connection with our services or services provided by our subsidiaries, partners, associates and affiliates  subscribing to our newsletter, email updates or other marketing activities Regarding information we receive from other sources; we work closely with third parties (strategic business partners, sub-contractors in technical services, media companies, analytics providers, search information providers, accountancy and legal companies, credit reference agencies) and may receive information about you from them. We may also receive information about you from other websites we operate or other services we provide. Given the nature of the services we offer, it is extremely unlikely that we will be required to collect any sensitive data about you. We also have no intention to collect any sensitive data about you via our website including racial or ethnic origin, political opinions, religious/philosophical beliefs, genetic or biometric data, health/mental wellbeing or sexual orientation. If we are required to process such sensitive data to provide services to you, we will notify you in advance and request your express consent in writing to process such sensitive data.

USE OF PERSONAL INFORMATION

 

We will only process your data in line with data protection legislation. For residents of the UK & EU, our bases for lawful processing under the GDPR are:

•  we have your consent
  In specific situations, we will collect and process your information with your consent. We will always make it clear to you what you are consenting to and what information is necessary for which services; for example:
• when you tick a box to subscribe to email newsletters
•  it is necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering into such contract
  In certain circumstances, we need your information to carry out our contractual obligations. If you commission or request a quote for products or services, we will use your personal data to compile the quote and fulfil or commence the contract.
•  it is necessary for our compliance with a legal obligation, or it is in the public interest
  If we are required to by law, we may need to collect and process your information. By law, we are required to keep accounting records for six years after the end of the year in which the last transaction occurred. This means that we will be required to keep some basic client details for that purpose even though our relationship with you may be at an end. Also, we will pass on the details of people involved in fraud or other criminal activity affecting the Company to the relevant authorities.
•  it is necessary to protect your vital interests

We will only retain your personal information for as long as is necessary in line with the purposes for which it was originally requested or collected or where we are required to do so for some legal or reporting purpose.

SHARING PERSONAL INFORMATION WITH THIRD PARTIES

 

We may share your personal information with our partners, affiliates suppliers and other third-party providers who are performing services for the Company. The third-party service providers cooperating with us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide for the Company. We do not sell, trade or rent your personal information to third parties. All third parties with whom we share your data are required to protect your personal data, treat it confidentially and process it in accordance with the law. We may combine the information about you that we receive from other sources with the information you give to us and the information we collect about you, for the same purposes as set out above.

We fully cooperate with government and law enforcement officials and comply with the law. We will disclose any information about you to government or law enforcement officials as we, in our sole discretion, believe necessary or appropriate to respond to claims and legal processes, to protect our property and rights or to protect the safety of the public or any person, or to prevent or stop activity we consider to be illegal or unethical. If we are required to provide your personal information to third parties as part of a legal process, we will take reasonable steps to notify you.

USE OF NON-PERSONAL INFORMATION

  We use non-personal information to help us improve our services and to customise the experience of our users. In specific situations, we require your information to enable us to undertake our legitimate interests such as which you might reasonably expect as part of our operations. This will not materially impact your rights, freedoms or interests. For example, we may use clients’ browsing history to send personalised offers. We may also utilise non-personal information in order to analyse trends and patterns of use of our services. This Privacy Policy does not limit in any way our use or disclosure of non-personal information. We reserve the right to use and disclose such non-personal information to our partners, associates, affiliates, suppliers, advertisers and other third parties at our sole discretion.

YOUR CONSENT

  By using our websites/services, you indicate that you are at least 18 years of age and, by accessing or making use of our services, you accept our Privacy Policy, and agree to our collection, storage, use and disclosure of your personal information as described in this Privacy Policy. Additionally, by using our services across partnered, associated and affiliated sites, you accept the policies and practices described in this Privacy Policy. On every instance of access to our company website, or use of our services, and any time you provide us with information on a voluntary basis, you agree to our collection, use and disclosure of the information that you provide, and you are consenting to receive emails or otherwise be contacted, as described in this Privacy Policy. Whether or not you register an account with us, this Privacy Policy applies to all users of the company website and company services.

TRANSFER OF PERSONAL DATA ABROAD

  If you use our services from a country other than the country where our servers are located (UK/EU), your communications with us may result in transferring your personal data across international borders. Also, when you call us, we may provide you with support from our UK location, outside your country of origin. In these cases, your personal data is handled according to this Privacy Policy and Scottish law. Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your information, we cannot guarantee the security of your information transmitted to our website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features in line with the standards set out by GDPR to try to prevent unauthorised access. Where possible the information you provide us with will be held within the European Economic Area (“EEA”) or within the UK.

STORAGE & PROTECTION

  We follow generally accepted standards to store and protect the personal data we collect, both during transmission and once received and stored, including utilisation of encryption where appropriate. We have robust procedures for dealing with breaches including incident reporting and notifying the national supervisory or data protection authorities, and where appropriate, of any breaches, the consequences of the same and the remedial action taken. However, these measures do not guarantee that your information will not be accessed, disclosed, altered or destroyed by breach of such precautions. By using our services, you acknowledge that you understand and agree to assume these risks.

MARKETING & MAINTENANCE COMMUNICATION

  We may provide you with information which we think you may find interesting via our newsletters, updates, competitions, seminars and other events. You can choose to restrict the collection or use of your personal information for this purpose. You can ask us to change your preference for receiving such communications, including legal updates and newsletters at any time. We will send you announcements on occasions when it is necessary to do so which are not promotional in nature. For example, when our website is temporarily offline for maintenance, or a new enhancement is released, which will affect the way you use our services. You may not opt out of these communications, which are not promotional in nature.

MERGER OR ACQUISITION

  In the event we undergo a merger or acquisition by another company, or the sale of all or a portion of our assets, your personal information may be among the assets transferred. You acknowledge and consent that such transfers may occur and are permitted by this Privacy Policy, and that any acquirer of our assets may continue to process your personal information as set forth in this Privacy Policy. If our information practices change at any time in the future, we will post the policy changes here so that you may opt out of the new information practices. We suggest that you check this Privacy Policy periodically if you are concerned about how your information is used.

USE OF COOKIES

 

We use cookies and/or similar technologies to analyse customer behaviour, administer the website, track users’ movements, and collect information about users. This is done in order to personalise and enhance your experience with us.
A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.

We Use Cookies For The Following Purposes:

• Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any personal information.
• Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalised features possible. For example, they might remember your name and e-mail in comment forms, so you don’t have to re-enter this information next time when commenting.
• Analytics cookies – these cookies are used to track the use and performance of our website and services

CONTACT
Questions, comments and requests regarding this Privacy Policy are welcomed and should be addressed to the Compliance Officer – market@thecubik.com

 

Changes will be incorporated on this page. The last update: January 2024. Please review it periodically.